Gender: Male / Female
Industry : IT Industry (Healthcare Domain)
Job Role & Responsibility:
Completes a broad variety of administrative tasks for the CEO/ Founder including managing an extremely active calendar of appointments.
Preparing meeting notes and agendas, taking minutes, following-up on actions resulting from all important meetings within and outside of Ncord Head office.
Being able to independently identify areas and take the initiative to follow up on tasks as needed from meetings etc.
Ability to think independently and find ways to actively assist the CEO with research and in presentation management, analytics and projects.
Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.
Managing CEO travel arrangements and proactively coordinating visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information.
Providing support and assistance to the CEO for Board Meetings, including preparing the agenda, other correspondence and updates, recording minutes and action points.
Explore events linked to Healthcare and other international development and advising the CEO on participation in the same.
Understands confidentiality and has the maturity to communicate right information in the direction.
Strict attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Ability to write well and communicate clearly and effectively with other senior executives and other Ncord staff.
Well versed in the use of technology and technology driven solutions and its applications in business.
Skills and Abilities:
Willingness to show initiative in order to handle unforeseen problems
Creative problem solving as issues arise
Experience in travel bookings and finding cost effective solutions
Ability to write well and communicate clearly with other senior staff.
Strength in managing complex relationships in small and large institutions
Flexibility towards long work hours, especially when major deadlines and events are approaching
Strong interpersonal and team work skills
Exceptional planning and time management skills
Ability to multitask with ease, adapting to frequently changing priorities.
Desired Candidate Profile:
Proven work experience as an Executive Assistant
Knowledge of office procedures
Solid experience with office management systems, ERPs and MS Office
Familiarity with online calendars and cloud systems
Experience using office equipment, including printers and fax machines
Strong communication skills (via phone, email and in-person)
Joining: Immediate / Notice period Max 30 days.